A career at Swire Properties is more than just work, it’s a calling.

We’re searching for exceptional individuals who want to live and breathe “Creative Transformation” – our distinct mindset and long-term approach that inspires everything we do and how we do it. It inspires us to constantly explore new perspectives and seek out original thinking that goes beyond the conventional. Our mission, ultimately, is to constantly add value to communities and create truly amazing and sustainable places where people can thrive. Additionally, we are deeply committed to prioritising health and safety in all our operations, ensuring a healthy, safe and supporting environment for our People, partners and the communities we serve.

Join us today and work on career-defining projects that are changing the industry in Hong Kong, the Chinese Mainland, Miami and Southeast Asia.

We are currently looking for a talented Executive Secretary to join our project team. 

• Act as the point of contact among executives, employees, clients and other external partners.

• Format information for internal and external communication – memos, emails, presentations, reports.

• Manage information flow in a timely and accurate manner.
• Ensure deadlines are met for various submissions within SPL and external parties.

• Create systems for the Projects team as required.
• Arrange the placement of Projects’ secretaries to the suitable project teams.
• Manage the problems between colleagues as required.
• Manage the department head’s calendar and set up meetings.
• Make travel and accommodation arrangements.
• Screen and direct phone calls.

• Outstanding time management skills;
• Discretion and confidentiality;
• Able to work independently and under pressure;
• Excellent MS Office knowledge;
• Familiarity with office gadgets and applications (e.g. e-calendars);
• Excellent communication skills in English and Chinese.

BEHAVIOURAL COMPETENCIES

• Decision Quality
• Cultivates Innovation
• Business Acumen
• Drives for Results
• Ensures Accountability
• Optimises Work Process
• Builds Effective Teams
• Drives Engagement
• Situational Adaptability

• We’ve won the Randstad Hong Kong Most Attractive Employer Award in 2022, and have been in the Top 10 since 2017
• HRoot Best Employer Award 2023 (Chinese Mainland)

Don’t Miss This Opportunity

As an equal opportunity employer, Swire Properties strives to foster a diverse workforce and inclusive workplace, where People can thrive.

If you require special assistance and accommodations during any part of the recruitment process, including the online application and/or the selection process, please reach out to us via email at any time.

If we haven't contacted you six weeks after your submission, then please consider your application unsuccessful this time.

All personal data collected during the application process will be kept for 12 months after its completion, and then destroyed. All information will be used for recruitment and appointment purposes only. The Company will handle all personal data confidentially in accordance with the Hong Kong Special Administrative Region's Personal Data (Privacy) Ordinance.

Application Deadline : 24 February 2025